Managed AI Services in Houston
Get real work out of Microsoft 365 Copilot and other AI tools without putting client or patient data at risk. Our Houston team handles the setup, the policies, the security, and the ongoing management.
Simple per-user pricing. No surprise hourly bills.
Your staff is already using AI
Most offices have people pasting work into free chatbots right now. Some of that is fine. Some of it is client files, patient details, or bids that should never leave your systems.
We help you pick the right tools, lock down the risky ones, and get more out of what you already pay for in Microsoft 365. Same local team, same people who know your setup.
What’s included
AI Readiness Assessment
We review your Microsoft 365 tenant, licenses, file permissions, and the AI tools your staff already use. You get a written plan that shows what to fix first.
Microsoft 365 Copilot Rollout
Licensing, pilot groups, and rollout. Before Copilot goes live we clean up oversharing in SharePoint, OneDrive, and Teams. We set up sensitivity labels in Microsoft Purview so Copilot only shows people what they should see.
AI Policy and Staff Training
A plain-language acceptable-use policy that says which tools are approved and what data can go into them. Then short, practical training on using Copilot well and checking its answers.
Shadow AI Discovery
We find the AI apps and browser extensions in use across your devices and network. Then we block or restrict the risky ones and point staff to approved tools.
Data Loss Prevention and Access
DLP rules stop sensitive data from being pasted or uploaded where it should not go. Conditional access makes sure only verified users on managed devices reach your AI tools.
HIPAA and Confidentiality Guardrails
For healthcare and law firms, we set up labeling, DLP, audit logging, and tool choices that keep patient and client data inside your Microsoft 365 tenant. We also sign BAAs with our healthcare clients.
Workflow Automation
Power Automate flows and Copilot agents for the repetitive work: intake forms, approvals, document routing, and status updates. We start small and build on what works.
Ongoing Management
We watch usage, review Copilot and AI licenses so you are not paying for seats nobody uses, keep policies current, and handle changes as Microsoft updates its tools.
How a rollout works
We do not turn Copilot on for everyone on day one. Data cleanup comes first.
Assess
Licenses, permissions, data, and current AI use.
Clean up
Fix oversharing, apply labels, and block risky tools.
Roll out
Pilot group first, then the rest of the team, with training.
Manage
Usage reviews, license checks, and policy updates.
Who it’s for
Houston businesses that run on Microsoft 365, especially teams that handle sensitive data.
Healthcare Practices
Clinics and practices that want AI help with admin work without exposing patient data. Prime ITS signs BAAs with healthcare clients and keeps patient data protected.
Law Firms
Firms that want Copilot for drafting and summarizing while keeping client files confidential. We build the controls with your confidentiality duties in mind.
Construction Companies
Contractors who want faster bids, RFIs, and job reports, with drawings and pricing kept in-house.
ESDs and Fire Departments
Districts that want less time on reports and records, with tight control over what data AI tools can reach.
Frequently asked questions
What does a managed AI service include?
Setup, security, policy, training, and ongoing management for the AI tools your team uses, mostly Microsoft 365 Copilot. We also find and block risky AI apps.
Do we need paid Microsoft 365 Copilot licenses?
Not always. Some teams get what they need from Copilot Chat, which comes with many Microsoft 365 plans. We look at how you work and tell you if paid licenses make sense.
Is Copilot safe for client or patient data?
Copilot works inside your Microsoft 365 tenant and follows the permissions you already have. That is the catch. If files are overshared, Copilot can surface them. That is why we clean up permissions and set labels before rollout.
Can you stop staff from using free AI tools like ChatGPT?
Yes. We can block or limit unapproved AI sites and apps on managed devices and your network, and steer people to approved tools. A written policy and training make the blocks stick.
What does it cost?
Like all our services, it is billed as a flat monthly rate per user. Every office is different, so we confirm your rate after a free IT assessment.
Get a plan for AI at your office
Book a free IT assessment or call our Houston team.